No Break

Leah C.

March 22, 2010 - 12:00 PM

It's the beginning of spring break, and I have friends who are traveling out of town, going to the beaches, hanging out etc. This break I've turned a few invites down and have bunkered down for work. I hope that I too can find time to enjoy the break. The weather in Portland has been sunny and beautiful, and fortunately I've had the chance to bike a bit before finishing off my t-shirt design for HKSA night. I have been overwhelmed with the pre-planning for HKSA night. There is a ton of things that need to be done especially in the next two weeks. In addition I have a internship application with 5 designs that needs to completed and sent by the end of this week! More on the internship after I submit it.

Going back to HKSA, I couldn't sleep 2 days ago. The things that need to be done just became a reality as Hong Kong Night approaches. I guess I'll generate a concrete list here. This should help me in planning it all. I'm so nervous and stressed!

HKSA NIGHT 2010 Count Down
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March 29th: Krispy Kreme Fundraiser
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* Clarify who will be ordering and picking the donuts up.
* Assign tabling times.

March 30th: HKSA Committee Meeting
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Meet prior to actual meeting with CO-P and VPs
*Assign committee task the night of HKSA
-Backstage manager
-Tech assistant
-Food/Server overseer
-Performers
-Greeters
*Break down the Night (Whats gonna happen)
*Discuss Raffle? (Remember to ask duck store for donation)
*Discuss Progress/Update with Smaller Committee
-Decorations Committee
-Performance Committee
-Food Committee
-PR Committee
-Finance Committee
-Prop Committee
-Multi Media Committee

April 1st: General Meeting
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-Prop making
-Napkin folding
-Assign volunteers into specific committee
-Go over who is performing
-Break down of HKSA night
-Get shirt sizes for volunteer shirts
-Coffee Hour planning

April 2nd: Coffee Hour
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-Opening day of our event trailer
-Go to buzz and get coffee and tea
-Purchase snacks
-Fliers give to ISA
-Printout photos of committee and HKSA events

April 4-10th: Promotion/Advertising Work
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-Make/hang up HKSA NIGHT banner @amplitheater
-Chalk @ amplitheater

April 9th: Promotional Tabling @ amplitheater
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-Sign up volunteers
-Promote the night
-Pass out fliers
-Schedule tabling times

April 11th: HONG KONG NIGHT
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- Volunteer.prep work@ 11
-Lunch break
-Prep/performance practice
-Pick up food!
-HKSA NIGHT 2010
-Designate Performance practice area

Every Tuesday & Thursday=Prop making
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-Street signs,
-Double Decker bus
-Tree
-Signal light
-2 back drops painted
-see list for my props
REMINDER to self
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-Get PO's to LDT& UO WUSHU, Triangle Shirts
-Get posters/fliers done by March 29th!!!
-Get permission to post posters in university buildings
-Finish T-shirt business
-Catch up on event promo video
-Look up quotes for purple flowers
-Hirons: purchase vases and chalk
-purchase helium tanks from chem store.
-Volunteer food!
-HKSA members b-day :)
-Practice committee song
-Rent video camera
-Raffle items
-Print large posters. Costco

Phew! Thats all the things I need to worry about! The other half that is related to food prep and performances is my Co-P, Karen's responsibility. Its gonna be a really hectic two weeks. Hopefully I'll be able to stick with the list and mark off each item that gets done. All I can do for HKSA now is to keep communicating with the other committee members on their task, get the volunteer T-shirts processed, and work on the poster for now. So much work!!!! I'll be having lots of panic attacks!!